Downloading them is the easy function. QuickBooks Online lets yous work with downloaded transactions in numerous means.

QuickBooks Online was congenital to import transactions from your online financial institutions. You lot can enter them manually merely downloading them saves an enormous amount of time and minimizes errors. It also makes reconciliation much easier, since you tin can see which transactions have cleared without calling the banking company or waiting for a printed argument.

Once they're in QuickBooks Online, your transactions are stored in a list, waiting for you to further ascertain and categorize each one. Permit'southward wait at how yous can work with them to make sure your records are every bit thorough equally possible.

Getting Continued

As long as you have online access to your bank and credit card accounts, you can prepare up QuickBooks Online to import cleared transactions. Click the Transactions tab in the toolbar, and so click Banking. On the next screen, click Connect business relationship. You'll meet links to popular financial institutions on the next folio. If yours isn't listed, enter its proper noun in the search box at the summit of the screen. Follow the onscreen instructions to make your initial connexion and starting time downloading transactions.

When you've completed the connection, you lot tin can click Link account in the upper right to add more.

Dealing With Transactions

After you set up a connection to a bank or credit carte account, its account information volition appear in a box on the Banking page.

Once you've finished adding accounts, you lot'll still be on the Banking folio. Each of your connected accounts will appear in a box that includes the balance and the number of transactions that need to be reviewed. There will probably be quite a few, dozens or hundreds, the commencement fourth dimension you download, since most financial institutions send you 90 days' worth the first time. Every time your accounts are updated after that, y'all'll only get new ones that accept cleared since your final connection.

Tip: QuickBooks Online generally updates in one case every 24-hour interval. If you want to see your new cleared transactions at any time, click Update in the upper right corner.

Click on any of the account boxes, and its list of downloaded transactions will appear below. Brand sure that For review is highlighted. You'll notice that each row has ane of two icons at the far right. Review means that QuickBooks Online has not assigned a category to the transaction. Confirm means information technology has, and it wants y'all to either approve it or alter information technology. Cheque these carefully. Sometimes QuickBooks Online gets it right, but not always.

Click on a transaction in the annals to open its action box. Here's a fractional view:

QuickBooks Online allows you to add a nifty deal of information about each individual transaction in the register.

Categorize is checked by default, since this is the most common action you'll take in the list. Click Find match if, for case, you received a payment on an outstanding invoice, or Record every bit transfer. We tin can help you work with the latter two options.

Select a Vendor/Customer and a Category (if QuickBooks Online hasn't assigned one or it's not the best one for that transaction). Click in the Billable box if you want to beak this transaction to a Customer/project. You tin can also Split transaction if yous need to dissever it between multiple categories and/or billing statuses.

There are several other options below the section pictured above that allow you lot to:

  • Add
  • Attach a file.
  • Create a Dominion for how similar transactions should be recorded.
  • Exclude the transaction if yous have, for case, a duplicate one or a personal expense.

Before you take either of the latter two actions, talk to the states. We don't want you to do anything that might adversely touch on your bookkeeping.

When y'all've finished, click Confirm. The transaction will move from the For review list to the Categorized one. Information technology will now appear in the register for that account.

Once you've confirmed a transaction, information technology moves into the Categorized list.

Equally you might imagine, it'due south a proficient idea to keep upward with your downloaded transactions and so yous accept time to give each the attending it needs. We recommend you review them daily. Your transactions, of form, catamenia into your reports and taxes, then you desire to be sure yous're categorizing them correctly. Let us know if you'd like help with this.